Administrative Coordinator, Executive Office

Administrative Coordinator, Executive Office

Founded in Philadelphia, Spring Point Partners, LLC (Spring Point) is a social impact organization that invests in transformational leaders, networks and solutions that power community change and advance justice.

We do this by seeking out and supporting community leaders who have the vision to see what’s possible and the drive to make that real; connecting the experience of partners with comprehensive and flexible supports for shared learning and impact; and investing in innovative ideas and adaptive solutions that can spark and scale change for all.

Whether we’re partnering on youth development, equity in learning, or animal welfare, or investing in new business models that close opportunity gaps and boost social and economic mobility, we center equity and justice in all we do — supporting individuals and ideas that can have a catalytic impact in their communities and on our society.

Together, let’s change the way social impact is achieved.

ABOUT THE POSITION

The Administrative Coordinator, Executive Office, plays a pivotal role in ensuring the smooth operation of the Executive Office by providing exceptional administrative support to the President and Chief of Staff. This role combines organizational professionalism with trusted personal support, balancing the management of complex calendars, meeting logistics, and communications across the Executive Office, along with select personal tasks that help the President manage day-to-day responsibilities with ease. The ideal candidate, who reports to the Chief of Staff, is highly organized, discreet, and dependable, with a strong sense of judgment and the ability to adapt in a dynamic, mission-driven environment.

This position serves as a key point of coordination for both internal and external relationships, ensuring the President’s time, information flow, and priorities are well managed. While primarily focused on professional responsibilities within the Executive Office, the role also includes a limited scope of personal support to help the President maintain balance and effectiveness in their work.

This is a full-time benefits-eligible role with a hybrid schedule of three days a week at the Philadelphia office (located in University City), and two days virtual, with occasional schedule adjustments for after-hours events.

ROLES & RESPONSIBILITIES

• Provide proactive administrative and scheduling support to the President and Chief of Staff, ensuring their calendar, meetings, and priorities are well-organized and aligned with organizational needs.
• Coordinate internal and external meetings, including scheduling, catering, agenda preparation, material collection, and tracking follow-up actions.
• Serve as a key point of contact for the Executive Office, managing communication flow and ensuring timely, professional, and thoughtful responses to inquiries.
• Draft, proofread, and edit correspondences, presentations, and briefing materials with attention to tone, accuracy, and context; occasionally draft communications on behalf of members of the Executive Office, as requested.
• Support light project coordination for select Executive Office initiatives (e.g., tracking deadlines, preparing materials, following up on next steps), in partnership with the Chief of Staff.
• Arrange complex travel logistics for the President, including itineraries, accommodations, and related preparations, ensuring all details are seamlessly managed.
• Monitor incoming requests, invitations, and deadlines; triage and elevate items to the Chief of Staff when appropriate.
• Maintain the highest levels of confidentiality, exercising sound judgment and discretion when handling sensitive information.
• Work in close partnership with the Chief of Staff to align the President’s time and focus with organizational goals and executive office priorities.
• Provide occasional support for executive team meetings and retreats, including agenda coordination, note-taking, and logistical planning.
• Manage general administrative processes related to the President’s office, such as expense tracking, filing, and recordkeeping.
• Represent the President, the Executive Office, and Spring Point Partners with professionalism, warmth, and integrity when engaging with external partners, community members, and stakeholders.
  
  All Staff Responsibilities

• Organizational Involvement: Participate as an engaged member of the organization beyond core responsibilities including, but not limited to, participating in training/professional development, attending staff meetings/events, and contributing to the organization’s values-based culture building including diversity, equity, and inclusion (DEI) work.
• Professional Development: Maintain skills and knowledge of industry standards, peer activity, and relevant media/publications and advise on key developments or areas that could impact the organization.

CANDIDATE QUALIFICATIONS

We look forward to the range of professional experiences that candidates provide, and at minimum, meet these qualifications:

Experience:

• 5–7 years of progressively responsible administrative experience, ideally with at least 2–3 years supporting senior or executive-level leaders.
• Bachelor’s degree or equivalent combination of education and experience.
• Outstanding organizational and time management skills; ability to balance multiple high-priority tasks with strong attention to detail.
• Strong relationship-building skills, with the ability to engage effectively with diverse internal and external audiences.
• Demonstrated ability to navigate sensitive situations, exercise sound judgment, and present oneself with professionalism, poise, and emotional intelligence.
• Proven ability to handle confidential and sensitive information with the highest level of care, trust, and discretion.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other common IT tools.
• Flexibility to occasionally work nights, weekends, or travel overnight as needed.
• A collaborative, team-oriented mindset with a focus on shared success and problem-solving.

Preferred Experience:

• Experience in a mission-driven, nonprofit, philanthropic, or values-based organization is a strong plus, especially where professionalism and flexibility are required.
• Prior work supporting a President, Chief Executive, or senior leadership team is preferred — especially in roles requiring confidentiality, calendar management, and stakeholder coordination.
• Exposure to environments where both professional discretion and occasional personal support were required is helpful.
• Experience working in fast-paced, dynamic settings where priorities shift and cross-functional coordination is needed.

In addition, we seek candidates who demonstrate these preferred qualifications:

• Mission Focused: enjoy working within a small, entrepreneurial environment that is mission-driven, practitioner-led, and community-oriented.
• Relationship Management: ability to initiate, develop, and maintain positive relationships.
• Collaborative: team player who is supportive of others with diverse backgrounds and skill sets.
• Intellectually Curious: exhibits a proactive approach to learning by seeking to understand complex issues, exploring new ideas, and staying informed about industry trends and best practices.
• DEI Focus: demonstrated experience and interest in supporting a diverse, equitable, and inclusive organization.
• Learning Focused: ability to seek knowledge about diverse fields within social impact and make connections across the work.
• Communication: strong written and verbal communication skills.
• Flexibility & Availability: ability to quickly pivot and thrive in a fluid environment and to navigate ambiguity.
• Confidentiality: ability to handle confidential information with discretion.

DIVERSITY EQUITY & INCLUSION STATEMENT

Spring Point Partners is an Equal Opportunity Employer, committed to diversity, equity, and inclusion. We welcome and encourage all qualified candidates to apply.

BACKGROUND CHECKS

The final candidate for this role will be asked to complete a background check process and the initial job offer is contingent upon the satisfactory completion of this check.

COMPENSATION & BENEFITS

We offer a highly competitive total rewards package reflective of the skills and experience each candidate brings to the role.  It is designed to support the well-being of our team—personally, professionally, and financially.  We look forward to sharing more about our compensation philosophy and benefits during the interview process.

APPLICATIONS

To be considered for this opportunity, please send an email with your resume to the Hiring Team at JoinUs@thespringpoint.com with Administrative Coordinator, Executive Office in the subject line.